Written by Halvdan Jakobsen on the  25^th February 2005

1. Employment Policy
2. Policy for entrepreneurship
3. Training policy
4. Policy for religious activities
5. Security Policy
6. Housing Policy
7. Hunting and habitats for game
8. Policy – use of land at HDC Mulbadaw
9. Water policy

The Managing Director of Haydom Development Company only has authority to employ or sign contracts for work to be done for HDC as decided by the HDC Board of Directors.

Heads of units in need of casuals (vibarua) shall have the approval from the MD for the number needed.  The approval (number and duration) is given for one week only.  The casuals are to be employed and paid on daily basis as required by laws and regulations. 

Casuals are not to be provided with lodging by HDC, but food can be provided when regarded as necessary for the work to be done efficiently.

Other employees needed for a shorter period, e.g. for repair and service of tractors and equipment during the peak season, repair of houses etc., can be provided with accommodation and meals as part of the contract

1. The needs as reflected in the organizational chart and targets
2. Qualifications matching needs and targets
1. Formal qualifications as education, training and work experiences relevant to the job descriptions and targets set
2. Other qualifications, as ability to co-operate and contribute to positive attitudes etc
3. Potential and motivation for development of new skills (age, ability and courage to take initiatives, integrity etc)

Salary and wages shall be decided by:

1.  Laws and regulations of Tanzania

2. Relevant agreements with relevant labour unions, if any.

3. Personal qualifications and responsibilities at HDC Mulbadaw.

The MD shall approve the salaries and wages within the frames and regulations decided by the HDC Board of Directors.

2. Policy for entrepreneurship

”Entrepreneurship” in this context is defined as the process of establishing private businesses and the running of such businesses

Contribute to local economic development by facilitating establishment and running of private enterprises on or near land belonging to HDC.

The main target group with this policy is individuals living on or near the land belonging to HDC. 

Policy 2.1

HDC can facilitate establishment and development of local enterprises by providing necessary facilities at a reasonable price, by making use of services from such enterprises and by organising relevant training and guidance.  HDC shall as a general rule not provide direct financial support.

Policy 2.2

If there is a need of setting priorities between individuals; women and young people are given priority.

Policy 2.3

Projects benefiting HDC core activities are given priority over projects of minor direct benefit to HDC.

Policy 2.4

HDC can set rules and regulations for projects and activities making use of HDC property, including the land belonging to HDC.

Farm machinery

Objectives:

1. All operators of machinery and equipment at HDC shall have the qualifications needed for operating such machinery and equipment before they are set to operate it.
2. All operators of machinery and equipment shall be able to carry out regular services of the machinery and equipment they are set to operate.
3. All operators of machinery and equipment shall be able to read and interprete instruments installed to warn about risks as well carry out necessary other controls and maintenance that might prevent damage to and reduce wearing of machinery and equipment.
4. All operators of machinery shall be able to repair common faults  and damages that can be expected to occur when the machinery and equipment are in use

Policy 3.1:

Every  operational tractor and combine harvester belonging to HDC shall have one, and one only, responsible operator.  One operator might be responsible for two or more units.  The one responsible for a particular machine (tractor or combine harvester) is also responsible for training all other operators at HDC in use and maintenance of “his” tractor or harvester.

Policy 3.2.

All operators of  farm machinery belonging to HDC shall document skills of operating and maintaining also all the other machines under control by other operators

Policy 3.3

There shall be a training programme and a syllabus for this training as well as a test that can document the required skill.  The Head of the Workshop and Training unit is responsible for the training and the tests.

Policy 3.4

The training programme and the tests shall be of a recognized standard and implemented in such a way that it can be offered to trainees from outside also.

Policy 3.5

Nobody is allowed to operate on his or her own any machinery at HDC without documented skills for operating the machinery in question.  The Head of the training unit, or in his absence, the Director, shall control and certify such qualifications.

The Head of the Training unit is responsible for the implementation of these policies together with the MD.

Haydom Development Company Ltd employs people without prejudices to neither ethnicity nor religious denominations, in accordance with Tanzanian Laws, regulations and policies.

The NAFCO farms had a policy of providing facilities for all the major religious denominations on each farm.  The Catholic Church and the Mosque are on land being purchased by HDC.  The Lutheran Church is on land that might be owned by a company belonging to people neither Christians nor Muslims.

The agreement for purchasing “the NAFCO farms” makes it clear that this policy shall not change: - the churches and the mosque on the purchased land belong to the religious organizations and the new owners shall not interfere with the services there.  HDC is thus obliged to facilitate the use of the Mosque at Mulbadaw and the Catholic Church at Galangala in the same manner as the owners of Bassotu shall facilitate the use of the Lutheran Church there.

As HDC Ltd are employing people without prejudices to religious denominations, an arena including religious activities during working hours shall be an arena open for participation from all the denominations  at the place of work.  This is a strategy for developing mutual respect, peace and the religious dimension of man. 

“The Mulbadaw Sala” is an arena where all denominations at Mulbadaw participate.  The ordinary working day starts with “the Sala”, - where the denominations at Mulbadaw have one day each for leading a prayer before the management are given time for information regarding the days duties.

The Management at HDC Ltd is committed to the policy of developing HDC to a good place of work for all the employees including persons from different religions and denominations and cultural backgrounds.

Security concerns

The following are the main concerns at Mulbadaw, based on recent and historical experiences:

1. Vandalism: throwing stones on and destruction of windows; thefts and destruction of doors, electrical installations, washbasins, water pipes etc.
2. Siphoning of fuel from tractors
3. Theft of agricultural equipment
4. Petty thefts of tools and other items from workshop, stores and compound.
5. Unauthorised hunting from cars at night, also in the wheat fields.
6. Theft of mature wheat from the fields

To reduce losses related to above-mentioned concerns and to protect the lives and property of people at Mulbadaw.

Policy 5.1

Develop and maintain good communication and relation with neighbours living around the farm.

Policy 5.2

Motivate all people at Mulbadaw to protect and maintain the property at Mulbadaw

Policy 5.3

Employ, train and instruct security guards for necessary control.

Policy 5.4

Equip and train the security guards for communication.

Policy 5.5 

Maintain a satisfactory level of security without equipping the guards with firearms.

The house rent shall in the long run pay for purchase and maintenance of the houses.

Policy 6.1:

All uses of houses, including residential houses, guesthouses, offices, schools, health clinic etc has a price that shall be paid to the owner HDC.

Policy 6.2:

The MD of HDC has the authority to agree on a price with the user

Policy 6.3:

The employees of HDC or the ones HDC invites to use the houses for activities benefiting HDC have priority over others.

Policy 6.4:

House rent is to be paid on monthly bases and in advance for residential houses.  A one-month deposit is required on long term renting. 

Policy 6.5

Employees given a house allowance and making use of residential houses belonging to HDC shall pay the same amount in house rent to HDC as the house allowance they receive.

Policy 6.6:

Offices and facilities used by Farm Operations and Administration shall pay HDC for the use by an amount equivalent to maintenance and repair if no other rate has been agreed upon.

Policy 6.7:

The Management decides the rate for guests using the Guest House and the house rent to be paid to HDC for the use of the Guest House.

Proposed rates valid from April 1^st 2005:

Self-contained room at Guest House:  This 10 000/night

Room with shared bathroom: TShs 5 000/night

Rates for the guesthouse are subject to changes without notice.  Rates for house-rent are subject to changes on a three months notice.

7. Hunting and habitats for game

The number of species and wild animals at Mulbadaw and the other six wheat farms has been drastically influenced by the cultivation of the land.  The model of cultivation is a North American treeless tract of land that can be cultivated with big tractors and sprayed from the air. 

It has been necessary to put in contours and maintain structures to avoid soil erosion on sloping parts of the farm, but trees are mainly restricted to farm centres, roadsides or a few other lines for windbreak (?) or landscaping purposes.  The main genus is Eucalyptus.

Most of the land is flat or gently sloping.  It is drained into Lake Bassotu , Datoga for “the black lake”, indicating a deep lake.  There are evidences of silting in the lake caused by erosion from the cultivated land and fear of pollution from use of agrochemicals, as there is no river or stream running out from the lake. About 16000ha treeless and cultivated land might have been drained into Lake Bassotu during the high-days of wheat production in the area.

There is a tradition for illegal hunting at night, chasing and shooting from cars.  The inhabitants along the border of the farm, people belonging to the Datoga and Iraqw cultures, are afraid of these hunters.  It happens also that they are shooting into homesteads, putting people’s lives at a risk

Policy 7.1

Tanzanian laws regulating hunting shall be enforced also at Mulbadaw and illegal hunting reported to the relevant authorities immediately.

Policy 7.2

A close co-operation between neighbours, management and security at Mulbadaw is maintained for the purpose of stopping and identifying all illegal hunting on the farm

Policy 7.3

Employees of HDC and registered neighbours only shall be allowed to hunt at Mulbadaw, within the frames given by national and local laws and regulations.

8. Policy – use of land at HDC Mulbadaw

Friends of Haydom in Norway have made funds available for purchasing the former NAFCO Mulbadaw Wheat Farm and the Central Maintenance and Service Centre. The holding company HDC Ltd is the owner and is also the company responsible for the operations.  The condition for making funds available is that HDC Ltd shall support the Haydom Lutheran Hospital , both economically when able and by taking over the development and food security projects initiated and implemented by HLH during the last years.

The policy for the use of land is limited and guided by the above mentioned condition.

The overall objective is to contribute to better food security for the people in the area where HLH is providing health services (“the HLH target group”)...  HDC Ltd shall therefore develop its own experience with crops and activities that can contribute to improving the food security in the area.  HDC Ltd shall also aim at a production of grains equivalent to an amount that might be needed by the HLH target group in a year with food shortages (3000 – 8000 tons)

The main objective at HDC Mulbadaw in 2006 is to produce wheat as efficient as possible on not less as 2 000ha.  Among other crops to be tried/produced by HDC in a smaller scale in 2006 are maize, sorghum, safflower and beans.  As soon as there are possibilities for some irrigation during the main season November – May, intensive production of other crops, including horticultural crops, are to be developed.

In co-operation with SUA and the University of Environment and Biosciences (UMB) in Norway , - HDC Ltd shall establish and develop a centre for Dairy Goats at Mulbadaw in 2006.  The project shall require land for production of fodder.

In co-operation with HLH, cattle owners at Mulbadaw and in neighbouring villages, a small unit for production of milk shall be established at Mulbadaw in 2006.  Part of the land is to be used for fodder production, including production of hay and improved pastures for dairy cows.  An area is also needed for collection and storage of rain water. 

Piped water from Mt Hanang

1. All stakeholders, including all former NAFCO farms, the Central Maintenance and Service Centre and all present legal users of the waterline provided by the Canadian Government, shall have a fair share of the available water from the source in Mt. Hanang .
2. The management of the pipeline and water supply must be sustainable in the sense that cost for maintenance, repair and expansion, when needed, are met by the consumers.
3. The management is organised in a manner providing transparency and influence by all stakeholders, including district and regional authorities representing public interest in safe and sufficient supply of water to the public.
4. HDC Ltd takes the responsibility to manage and maintain the waterline mentioned in pt 1 above in agreement with conditions mentioned in the bidding document for CMSC.